Maintaining Aid Eligibility

Satisfactory Academic Progress

Federal regulations require that universities establish and apply satisfactory academic progress (SAP) standards for the purpose of receiving financial assistance under programs authorized by Title IV of the Higher Education Act. State and university programs administered by the Office of Financial Aid are also included in this requirement. Financial aid recipients must meet University of Saint Francis SAP standards, as outlined in the following sections, in order to establish and maintain financial aid eligibility.

Qualitative Requirement for SAP

Students must have the following minimum cumulative GPA* to maintain SAP:

Completed Credit Hours Cumulative GPA
0-15 1.6
16-30 1.7
31-45 1.8
46-59 1.9
60+ 2.0
Graduate Students 3.0

Quantitative Requirement for SAP (Pace of Progression)

Students must earn (complete) a minimum of two thirds (67 percent) of the credit hours they attempt. For example, if you enroll for 15 credit hours, you must complete at least 10 of those hours. Please note that repeat courses and coursework assigned with grades of W, WP, WF, F or I will not be counted as hours earned toward graduation, but will count toward attempted credits.

Hours accepted for transfer will be counted as both earned and attempted hours in the calculation.

Repeated Coursework

You are allowed to repeat failed classes; however, you are only permitted to repeat a previously passed course (any grade other than W, WP, WF, F or I) one time and receive financial aid for it. This means that if you pass a course and want to retake it to improve your grade you may do so one time. Repeating the class a second time will not count toward your enrollment status to receive financial aid. Keep this in mind while setting up your class schedule each semester.

Maximum Timeframe

In addition to meeting the minimum GPA and pace requirements, you must remain within the maximum timeframe to receive financial aid. Undergraduate students may not exceed 150 percent of the published length of the educational program. For example, if you are seeking a bachelor’s degree with 120 credit hours required, you can earn 150 percent of the length of the program or 180 credit hours and still be eligible to receive financial aid. All courses in which you receive a grade will be counted toward the duration of eligibility. Grades include but are not limited to: F, I, W, WP, WF, A, A-, B+, B, B-, C+, C, D, P. Once you exceed the 150 percent rule, you will no longer be eligible for financial aid assistance. However, institutional aid may be limited to eight semesters.

Failure to Meet SAP Requirements

At the end of each term (fall, spring and summer), the Office of Financial Aid will review your enrollment records. If, after the completion of the term, you did not meet the minimum GPA requirement and earn at least two thirds of the cumulative hours attempted, you will be put on Financial Aid Warning. You will have until the end of the next term to improve your status. If at that time you have not met the two thirds rule and the minimum GPA, you will be placed on Financial Aid Suspension.

You will be provided written notification of your ineligibility if this occurs. The SAP Appeal Form will be included in this written notification.

SAP Appeals

If you are suspended, you must appeal to have your situation reviewed to determine if you can have your financial aid reinstated.

Appeals must be submitted using the SAP Appeal Form along with supporting documentation prior to the beginning of the next term of attendance. Circumstances that may merit appeals include but are not limited to the following: serious illness or injury to the student, a death of an immediate family member or other circumstances that cause the student undue hardship. The appeal must include a detailed description of why you were not able to meet SAP and what has changed that will allow you to meet SAP at the next evaluation.

A successful appeal will result in either one semester of Financial Aid Probation or an approved Academic Plan for Financial Aid Funding signed by you and your academic adviser or SASS staff member. Academic Plans may be used for multiple terms and are required if it will be mathematically impossible to meet SAP after the end of the next term. An Academic Plan must ensure that you will be able to meet SAP standards by a specific future point in time.

Approved Academic Plans will be evaluated at the end of each term. Failure to meet the criteria of the Academic Plan will result in Financial Aid Suspension.

Appeals will be reviewed by the director of Financial Aid, who will consult with appropriate staff or faculty members as needed.

You are allowed to appeal a maximum of two consecutive terms.